DWI PILAR PRATAMA adopts the following procedures to complete turnkey Project on time, within budget and to the employers fullest satisfaction. This is the general procedure that is adopted for execution of overseas turnkey contracts, but will be modified to suit the requirements of the specific contract.
Upon award of Contract, our company will form a Project Management Team exclusively concentrated to the execution of the project in accordance with customer intent. The team will be lead by experienced Project Manager and supported by experienced staff from various disciplines.
The Project Manager will be assigned and fully authorized and responsible for all aspects of the project since start up to completion. This includes all works required to proceed with the project execution i.e. Planning, Scheduling, Finance, Costing, Monitoring, Analyzing, Engineering, Purchasing, Inspection, Erection, Testing and Commissioning.
The Project Manager with task force team, will be directly responsible to Customer and his Consultants on a daily basis and will be working along with Customer’s Project Management Team to ensure the successful completion of the project.
Upon award of Contract, the Project Manager along with his team will be immediately posted at an location near the works and will immediately commence the Project Execution by assigning the personnel as high lighted in the Project Management Organization
As a company policy, the Project Manager will be fully supported by the Indonesian home office in all technical matters as well as
financial matters. He will also be supported in the country where the works are to be carried out by a competent local partner having experience in similar works.
As soon as possible after award of Contract, the Project Manager will request for Kick Off Meeting with Customer’s representative to review all aspects of the project such as:
- Plan of Project Execution.
- Personnel Organization.
- Key Millstone Dates and Schedule.
- Basic Communication System.
- Import Procedure.
- Payment Procedure.
Project Management activities will start immediately after award of contract. Immediate activities will include the following :
- Preparation of work breakdown.
- Preparation of Integrated Contract Schedule inconsultation with Engineering, Procurement and Construction Division.
Our head office will control the Project by our project control policy which consists of Planning, Monitoring, Analyzing, Forecasting and Re planning (if any) with regular internal contract coordination meeting based on Base Line Schedule, and graphics such as “S” curves and commodity curves.
Our Company will meet with Customer’s key management personnel on monthly basis initially to review the project status such as Engineering Approval, Vendor Approval, Inspection Coordination, Importation Formalities, Payment Status, resolving the areas of concern which may affect project schedule.
The period of contract coordination meetings will be changed to once in two weeks during progress of the project. At these meetings, formal minutes will be made and individuals will be requested to bring up all matters affecting the Project implementation.
In addition, We will submit monthly progress report including Schedule analysis and forecast on the project status to the Customer.
The proposed Project Management Organization is enclosed.
The Home Office Engineering Manager will form Engineering Team consisting of Mechanical, Structural, Civil, Electrical, Control & Instrumentation groups with a highly experienced Engineering Coordinator as team leader. This Engineering Team will be fully dedicated to the Project for basic design, release of equipment purchase specification, technical review of vendor’s/Sub-Contractor’s offers, preparation of various technical document as per the scope and specification of the Contract. The Home Office Engineering Coordinator will coordinate on a regular basis with Project Manager with respect to schedule, drawing approval etc.
We will make maximum effort to proceed with the procurement on time as scheduled to ensure timely completion.
Home Office Procurement Manager will be assigned to handle all aspect of procurement of equipment. On receipt of equipment specification from Engineering Department, Procurement Manager will invite quotation from the listed vendors as per the contract document. Once offer is received, same will be technically evaluated by Engineering to ensure the equipment is being supplied as per requirement of the contract specification. Commercial portion of the offer will be evaluated by Home Office Procurement Manager. After final negotiation, order will be finalized. On Placement of order, Procurement Team will follow
with various technical document, and ensure timely exection / delivery of equipment.
Considering the project schedule, Home Office Procurement Team will proceed with following :
- Purchase / Procurement of equipment / Component.
- Provide all necessary expenditing to ensure timely delivery of equipment / component.
Site Manager will be assigned to manage all site activities and will lead Site Organization Team. Site Manager will be fully auhorized to take decision at site on behalf of the Contractor. Site Manager will be posted at site as full time representative.
Site Manager will plan the site work with his team within time frame with respect to following :
- Man Power Planning.
- Construction Equipment Planning.
- Availability of Equipment / component for construction / erection with close liaison with JV Project Manager.
- Appointment of Sub Contractors at site.
We shall meet with Customer’s Site Management Personnel on weekly basis to discuss and resolve following :
- Progress of erection / construction during last week and over all status of construction.
- Forecasting of construction / erection plan for next three weeks.
- Resolve any interface problems.